Administrative Assistant (Asia Flying Disc Federation)

Job Specification: Administrative Assistant

Position: Administrative Assistant (Full-Time)
Organization: Asia Flying Disc Federation (AFDF)
Location: Hong Kong (with travel required)

Position Overview

The Asia Flying Disc Federation (AFDF) is seeking a meticulous, responsible, and proactive Administrative Assistant to support the daily operations of the federation's secretariat. The successful candidate will provide comprehensive clerical, logistics, filing, and customer service support for AFDF & programmes, championships, committee administration, and member communications across Asia. The appointee will also be required to travel overseas to provide hands-on administrative and operational support during AFDF tournaments and events.

Key Responsibilities & Duties

1. General Office Administration & Clerical Support

  • Perform general office administrative and clerical duties, including data entry, filing, document scanning, handling incoming/outgoing correspondence, mail distribution, and office supplies procurement.

  • Maintain and update filing systems, membership registries, contact lists of regional national federations, clubs, officials, and committee records.

  • Handle general public and member inquiries via email, phone, and official messaging channels in a courteous and timely manner.

2. Programme, Event & Logistics Assistance

  • Assist the Sports Executive and organizing committees with logistics preparation for tournaments, clinics, coaching courses, and promotional workshops.

  • Assist in processing tournament registrations, participant accreditation, flight/hotel bookings, and transport coordination for visiting officials and delegates.

  • Travel overseas across Asia to provide on-site administrative, secretariat, and operational support during international championships, meetings, or tournaments when required.

3. Basic Bookkeeping & Financial Documentation

  • Process daily routine financial paperwork, including organizing invoices, payment receipts, petty cash claims, bank deposit slips, and expense claims.

  • Assist the senior managements in compiling preliminary expense records and financial documentation for subvention/audit reporting.

4. Meeting & Secretarial Support

  • Assist in logistics arrangements for Board meetings, Annual General Meetings (AGM), and sub-committee meetings (e.g., room booking, equipment setup, drafting notices).

  • Provide clerical assistance in distributing meeting agendas, papers, and recording draft minutes or action summaries.

5. General & Ad-Hoc Duties

  • Perform and handle any other ad-hoc clerical tasks and assignments as designated by local senior management, the Sports Executive, or the Board of Directors.

Entry Requirements & Qualifications

  • Residency: Must be a Hong Kong Permanent Resident / HKSAR citizen legally permitted to work in Hong Kong without sponsorship.

  • Academic Qualifications:

  • Grade E / Level 2 or above in 5 subjects including English (Syllabus B) and Chinese in the Hong Kong Certificate of Education Examination (HKCEE); OR

  • Level 2 or above in 5 subjects including English and Chinese in the Hong Kong Diploma of Secondary Education Examination (HKDSE); OR

  • Equivalent qualifications recognized in Hong Kong.

(Remark: Grade C in English Language (Syllabus A) is recognized as equivalent to Grade E in English Language (Syllabus B).)

  • Experience: Relevant clerical or administrative work experience is preferred. Fresh graduates with positive working attitudes will also be considered. Experience in sports organizations, non-profit bodies, or schools is an advantage.

  • Computer Skills: Proficient in MS Office applications (Word, Excel, PowerPoint).

  • Language Skills: Good command of spoken and written English and Chinese (Cantonese); basic conversational Mandarin is preferred.

  • Working Hours: Willing to occasionally work outside regular office hours (such as weekends or evenings) during major federation competitions or events (compensatory time-off will be arranged in accordance with federation policy).

Salaries: HK$18,134 per month

This post is subvented by LCSD & CSTB.

Application Procedure

Interested candidates should send their comprehensive resume, cover letter, copy of HKCEE/HKDSE academic certificates, and current/expected salary via email to admin@fdfhkc.com on or before 13/11/2026. Please quote "Application for AFDF Administrative Assistant – [Applicant Name]" in the email subject line.

Applicants who are not invited for an interview within three months of the closing date may consider their applications unsuccessful. All personal data collected will be handled in strict confidence and used solely for recruitment and employment-related purposes in accordance with the Personal Data (Privacy) Ordinance.

Date posted: 29/10/2026